Job Description
Position: Editorial Assistant
Location: Baltimore, MD 21211 | Hybrid, onsite Wednesdays & Thursdays
Pay Rate: $22-$27/hr W2
Schedule: 37.5 hours/week
Contract: 6 months to start, with expected extensions
Start Date: October 2026
Benefits: Eligible for Health, Dental, Vision, 401K
Must be authorized to work in the U.S. This position is not eligible for sponsorship .
We are seeking an early-career Editorial Assistant to support a fast-paced, mission-driven program focused on communications with cities, partners, and other external stakeholders. This is a highly execution-focused communications role for someone who is an excellent writer, extremely organized, and comfortable managing a high volume of correspondence and competing priorities.This person will own a shared program inbox, draft and edit professional communications, support meetings and follow-ups, coordinate multilingual content and translations, and assist with newsletters, guides, presentations, and other program materials.
Job Summary: - Own and manage a high-volume program inbox receiving approximately 120 messages per week, ensuring timely and professional responses
- Draft responses to external stakeholders and determine when questions should be escalated to senior team members
- Write and edit internal communications, executive emails, talking points, announcements, newsletters, stakeholder communications, and press release-style content
- Support standing meetings by helping prepare agendas, taking detailed notes, documenting action items, and tracking follow-ups
- Coordinate translation workflows for materials in Spanish, French, and Portuguese, including working with translation vendors and tracking deadlines
- Assist with drafting and formatting a bi-weekly newsletter and other program communications
- Develop and update written guides, how-to documents, webinar slides, run-of-show documents, and other informational materials
- Upload and maintain website content to ensure materials remain accurate, organized, and current
- Assist with basic video editing for short instructional or informational content as needed
- Work closely with senior communications and program team members while independently managing day-to-day deliverables
Requried Qualifications: - Bachelor's degree required, ideally in Communications, Journalism, English, Public Relations, or a related field
- Approximately 1-3 years of professional communications experience
- Excellent professional writing, editing, grammar, and proofreading skills
- Experience drafting communications such as internal communications, executive emails, talking points, newsletters, announcements, press releases, or stakeholder-facing materials
- Strong organizational skills with experience managing multiple deadlines, follow-ups, and competing priorities
- Comfortable managing a shared or high-volume inbox and communicating directly with external stakeholders
- Experience supporting meetings through agendas, note-taking, action items, and follow-through
- Able to work independently, exercise good judgment, and recognize when an issue should be escalated
- Professional writing samples are required
- Must be able to work onsite in Baltimore, MD on Wednesdays and Thursdays
Preferred Qualifications: - Experience in nonprofit, higher education, city/local government, or another mission-driven environment
- Background in internal, executive, or stakeholder communications rather than traditional marketing
- Proficiency in Spanish, French, or Portuguese
- Basic video editing experience, such as iMovie or similar software
Job Tags
Contract work, Local area